Event Calendar

Enrollment / Retention and Informed Consent

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2019 Agenda


Saturday, September 28, 8:30-9:15                                     

Building a Referral Partner Network – Developing Partnerships with Primary Care Physicians, Specialists and Other Medical Professionals to Support Enrollment into your Clinical Trial Program 

Clinical trial centers often reach out to primary care providers, specialists, and other medical professionals to provide information about open and enrolling clinical trials in the hope they will receive potential participant referrals. Ms. Jackson-Pope will review how to create successful referral partner relationships and provide tips for building engagement opportunities that will ensure success in the referral process. Examples of how referral networks have been built to support a clinical trial site will be discussed. 517
Presenter: Lenore Jackson-Pope, ADN, BSN, MSM, RN, CCRP, 
Co-Director of Primary Care Outreach at the Center for Alzheimer Research and Treatment (CART), Brigham and Women’s Hospital

Clinical trial centers often reach out to primary care providers, specialists, and other medical professionals to provide information about open and enrolling clinical trials in the hope they will receive potential participant referrals. Ms. Jackson-Pope will review how to create successful referral partner relationships and provide tips for building engagement opportunities that will ensure success in the referral process. Examples of how referral networks have been built to support a clinical trial site will be discussed. 517

Presenter: Lenore Jackson-Pope, ADN, BSN, MSM, RN, CCRP, Co-Director of Primary Care Outreach at the Center for Alzheimer Research and Treatment (CART), Brigham and Women’s Hospital 

Track: Enrollment/Retention and Informed Consent


Saturday, September 28, 9:20-10:05                                      

Knowing Your Study Subjects on Day One: Artifical Intelligence (AI) with Clinical Trials   

Anyone involved in clinical research today understands that clinical trial recruitment is expensive, making up to one-third of the total cost of trial costs. Clinical recruitment is also slow, expensive and inefficient. With 86% suffering delays (11 months on average), and 50% of trial sites failing, in any other industry this would be unacceptable. AI is a game-changer when evaluating clinical trial feasibility. Mr. Brusselaers will provide case study examples illustrating how applying AI to medical records can pinpoint eligible patients for clinical trials in minutes not months, and will explore the effectiveness of analytics versus AI. Mr. Brusselaers will also show how combining different techniques drastically speeds up subject identification and augments patient recruitment. 519

Presenter: Wout Brusselaers, MA, CEO, Deep 6 AI

Track: Enrollment/Retention and Informed Consent


Saturday, September 28, 10:50-11:35                                      

We Are the Champions: Using a Systems Approach to Research Recruiting

Ms. Holtz will present systems level approaches to facilitate recruitment and enrollment of participants in an innovative clinical demonstration project for long-stay nursing home residents in 40 Indianapolis nursing facilities. Ms. Holtz will describe the strategies for a systems approach to recruiting at the nursing facility level, including navigating the IRB, and educating non-research staff to describe the program to potential subjects. The talk will discuss recruiting activities, communicating patient eligibility, using an opt-out informed consent approach, and managing rolling enrollment. Ms. Holtz will share experiences illustrating successes and challenges in enrollment, retention, data collection, tracking deviations, and how the knowledge will be used in future projects, including National Institutes of Health pragmatic trial grants. 521

Presenter: Laura Holtz, MS, CCRP, Senior Research Manager, IU Center for Aging Research, Regenstrief Institute

Track: Enrollment/Retention and Informed Consent


Saturday, September 28, 11:40-12:25                                       

Rethinking Recruitment 

The Recruitment Enhancement Core (REC) model deploys novel recruitment and retention strategies for direct study recruitment while actively engaging the public and the research community to change the way research participation is viewed. Mr. Gantz will provide an overview of the structure of an REC and the best practices that dramatically improve recruitment and retention. 523

Presenter: Christopher Gantz, MBA, Senior Director, Research Liaison Office, TJU Sidney Kimmel Cancer Center

Track: Enrollment/Retention and Informed Consent


Saturday, September 28, 1:40-2:25                                      

How to Leverage Social & Digital Media to Recruit Patients for Clinical Trials 

Eighty percent of clinical trials in the United States are delayed by at least one month due to enrollment delays [Tolve A 2017]. Ms. Hernandez will discuss how social media marketing can accelerate clinical trial enrollment and ultimately help bring medicine to patients earlier. 525

Presenter: Heather Hernandez, BA, Director, Seeker Health 

Track: Enrollment/Retention and Informed Consent


Saturday, September 28, 2:30-3:15                                     

The Social Media Blueprint: Top 3 Tips for the New Patient Advocacy and Recruitment 

Social media has been a new highly innovative and disruptive technology to many industries, but most importantly clinical trials. Mr. Shields will discuss how social media breaks down the latest techniques for patient recruitment, retention, and advocacy across new and old platforms including Snapchat, Instagram and Facebook. 527

Presenter: Justin Shields, Director of Site Relations, StudyKIK

Track: Enrollment/Retention and Informed Consent